Holidays

 

Employee specific holidays are configured in the same manner as Company Wide holidays with one exception. Employee specific holidays do not include any tenure information as they are entered specifically for an employee and are automatically given as long as the employee meets any requirements as defined in the holiday setup.

 

Insert – Displays the Employee Holiday Update form. Used to insert a new holiday type. Each holiday that will be assigned to the specified employee must be configured and inserted individually using this option.

 

 

 

Holiday Options

 

Name:  Enter the Name of Holiday.

 

Date:  Enter the Date of Holiday.

 

Deduction Type: Select the type of deduction.  If Accrual is selected an Accrual Name must be selected for posting.

 

 

Other Activity Type Specifies the Other Activity Type which will be used to insert hours for the selected date. The same activity type is generally used for all Holiday Hours. IE: Holiday Time

 

All Worked Hours Are Holiday Pay Determines whether employees will automatically receive pay for the holiday or if they are required to work on the holiday before receiving hours. If this option is set to No employees will automatically receive hours for the holiday if they meet any requirements defined by other Holiday Options. If this option is set to Yes employees must punch in and out on the selected date in order to receive holiday pay.

 

Other Activity Hours When All Worked Hours Are Holiday Pay is set to No employees will automatically receive the number of hours entered in this field. (IE: 8)

 

Max Other Activity Hours When All Worked Hours Are Holiday Pay is set to Yes employees will not receive holiday pay for hours worked in excess of the value entered in this field.

 

Worked Holiday Rate Multiplier Enter a rate for holiday hours in this field. Holiday hours will be calculated at this rate for the purpose of Gross Payroll Reports within the InfiniTime Application.

 

Day Before Holiday Must Be Worked If this option is set to Yes employees must work the day before the holiday in order to receive holiday hours. If employees do not have a default schedule defined then Day Before is literal if the holiday is on a Monday the employee must work the day before the holiday (Sunday) in order to receive Holiday Hours. If employees have a default scheduled defined then Day Before refers to the first scheduled day prior to the holiday.

 

*Day After Holiday Must Be Worked If this option is set to Yes employees must work the day after the holiday in order to receive holiday hours. If employees do not have a default schedule defined then Day After is literal if the holiday is on a Monday the employee must work the day after the holiday (Tuesday) in order to receive Holiday Hours. If employees have a default scheduled defined then Day After refers to the first scheduled day after to the holiday.

 

*Note: The Day Before Holiday Must be Worked and Day After Holiday Must be Worked settings cannot be enabled for two consecutive holidays such as Thanksgiving and The Day After Thanksgiving. In this case enable Day Before Holiday Must be Worked for the first holiday (Thanksgiving) and Day After Holiday Must be Worked for the second holiday (The Day After Thanksgiving.)

 

++ **Holiday Starts Day Before Setting this option to Yes provides the user with the ability to start holiday pay at a certain time on the day before the holiday. This is commonly used for night shifts.

 

++ **Holiday Ends on Holiday Setting this option to Yes provides the user with the ability to end holiday pay at a certain time on the day of the holiday.

 

++ **Holiday Ends Day After Setting this option to Yes provides the user with the ability to end holiday pay at a certain time on the day after the holiday.

 

++ ** Holiday Based on Employee's Schedule - If this option is set to Yes the holiday start and end times will automatically be adjusted to match the employee's schedule for the date of the holiday.

 

**Note: Settings that alter the starting and ending day of the holiday are disabled when 'All Worked Hours are Holiday Pay is set to No. The start and end of a holiday can only be altered when employees are required to work the only in order to receive Holiday Pay.

 

++Note: By default, without any changes to settings that alter the starting and ending day of the holiday, all Hours Between 12:00 AM and 11:59 PM on the date of the holiday will be paid as Holiday Time when 'All Worked Hours are Holiday Hours' is set to Yes.

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^^Employee Required to Work - When set, this option requires employees to work a certain number of hours over a specified number of days or weeks prior to the holiday in order to receive Holiday Pay.  It is important to note that the 'Days' and 'Weeks' settings operate differently. The 'Days' selection averages hours over a specified number of days starting with the day immediately before the date of the holiday. The 'Weeks' selection averages employee hours worked over a specified number of weeks starting with the week before the date of the holiday. Refer to the note below for an illustration.

 

^^Average Hours Average hours can be set to calculate average hours over a number of days prior to the holiday or over a number of work weeks prior to the holiday. It is important to note that the 'Days' and 'Weeks' settings operate differently. The 'Days' selection averages hours over a specified number of days starting with the day immediately before the date of the holiday. The 'Weeks' selection averages employee hours worked over a specified number of weeks starting with the week before the date of the holiday. Refer to the note below for an illustration.

 

^^Note: The images below illustrate the difference between a 3 Week Average and a 21 Day Average. Days shaded in yellow represent days which will be included in the average hours calculation. The boxed date indicates the date of the holiday. Notice how the 21 Day Average includes the days immediately before the date of the holiday that fall during the same week of the holiday.

 

                  

 

Example: Average Hours by Days

 

 

If Average Hours is enabled InfiniTime will average employee working hours for a number of days or weeks prior to the holiday according to the 'Average the Past' Field and the Days or Weeks Drop Down Menu. InfiniTime will then automatically insert the calculated average for the Holiday. The number of hours entered into the Other Activity Hours field will serve as the maximum number of hours an employee can receive. Two Examples are illustrated below with the following settings:

 

Average Hours

Yes

Days to Average

21

Other Activity Hours

10.00

All Hours Worked are Holiday Pay

No

 

 

Day

Hours Worked: Scenario 1

Hours Worked: Scenario 2

11/5

8.25

11.50

11/6

8.00

11.25

11/9

8.00

12.00

11/10

6.50

12.00

11/11

6.20

8.50

11/12

7.50

11.50

11/13

8.00

12.00

11/16

8.55

12.00

11/17

9.00

12.50

11/18

8.00

11.00

11/19

8.00

11.00

11/20

8.00

12.00

11/23

8.25

12.00

11/24

7.50

8.00

11/25

8.02

8.50

Average

7.85

11.05

Friday (Holiday)

7.85

10.00

 

Example: Average Hours by Weeks

 

 

Average Hours

Yes

Weeks to Average

3

Other Activity Hours

10.00

All Hours Worked are Holiday Pay

No

 

 

Day

Hours Worked: Scenario 1

Hours Worked: Scenario 2

11/2

8.25

11.50

11/3

8.00

11.25

11/4

8.00

12.00

11/5

6.50

12.00

11/6

6.20

8.50

11/9

7.50

11.50

11/10

8.00

12.00

11/11

8.55

12.00

11/12

9.00

12.50

11/13

8.00

11.00

11/16

8.00

11.00

11/17

8.00

12.00

11/18

8.25

12.00

11/19

7.50

8.00

11/20

8.02

8.50

Daily Average

7.85

11.05

Friday (Holiday)

7.85

10.00

 

Holiday Schedule Update Form: Overtime Mapping Tab

 

 

In this tab the program allows you to map all worked hours on the holiday to specific overtime.

 

When holiday is worked map…

Regular Hours Into OT: allows you to map all regular hours worked into any of the four overtimes.  All regular hours worked will be considered overtime.

 

OT One Hours Into OT: allows you to map all overtime one hours worked into any of the four overtimes.  

 

OT Two Hours Into OT: allows you to map all overtime two hours worked into any of the four overtimes.  

 

OT Three Hours Into OT: allows you to map all overtime three hours worked into any of the four overtimes.  

 

OT Four Hours Into OT: allows you to map all overtime four hours worked into any of the four overtimes.  

Any Hours Worked Over Holiday Hours go Into OT: allows you to specify to what overtime any time worked over the specified holiday time given to the employee.

 

Holiday Schedule Update Form: Hours Mapping Tab

 

 

Hours mapping allows you to map other activity hours according to a range of hours worked. InfiniTime uses the ‘Days to Rate Map’ field to calculate the number of hours worked by the employee for Rate Mapping Purposes. InfiniTime will add the hours worked by the employee within the amount of days before the holiday as specified by the Days to Rate Map field

 

Hours mapping allows you to map other activity hours according to a range of hours worked.  To insert the accrual mapping click on the button.  The Holiday Rate Mapping Update Form will come up.

 

 

Hours Worked:  The range of hours that must be worked before the other activity hours is given.

 

Other Activity Hours: The amount of other activity hours given when they work the specified range of hours.